Office equipment is the backbone of a productive and efficient workplace. Whether you’re running a large corporation, managing a small business, or setting up a home office, the right tools can make a significant difference. From high-speed printers and ergonomic chairs to power strips that protect your valuable electronics, every piece of equipment plays a role in streamlining operations and supporting daily tasks.
But today’s office isn’t just about the basics. Modern workplaces need equipment that promotes productivity, supports health, and embraces technology. With hybrid and remote work on the rise, the demand for smart, versatile, and energy-efficient equipment has never been higher.
Why Quality Office Equipment Matters
Reliable office equipment isn’t a luxury—it’s an investment. Studies show that ergonomic office setups can reduce musculoskeletal problems by up to 60%, while energy-efficient devices can cut utility costs by as much as 30% annually. Beyond comfort and savings, high-quality tools can boost focus, efficiency, and employee satisfaction.
Think about it: a slow printer that constantly jams wastes time and frustrates workers. An uncomfortable chair can lead to chronic back pain, reducing productivity. Even something as simple as a surge protector can prevent costly damage to essential electronics.
That’s why we evaluated dozens of products across different categories to find the best options for modern workspaces. We factored in durability, functionality, energy efficiency, and user feedback. The result is this curated list of must-have office equipment that meets the needs of businesses large and small.
Best Office Equipment for 2025
We’ve rounded up the top office equipment that can transform your workspace. These selections offer functionality, value, and modern design. Whether you’re outfitting a new office or upgrading your existing setup, these products are designed to boost productivity and create a more comfortable working environment.
| # | Product Name | Price |
|---|---|---|
| 1 | Anker 12-Outlet Surge Protector Power Strip | Click For Price |
| 2 | CURSOR FITNESS Under Desk Elliptical | Click For Price |
| 3 | Marbrasse Desk Organizer | Click For Price |
| 4 | INCHOR Cable Organizer | Click For Price |
| 5 | LEKETREE 5-Tier Desk Organizer | Click For Price |
| 6 | OSPNIEEK Desktop Document Holder | Click For Price |
| 7 | Govee Smart Floor Lamp | Click For Price |
| 8 | Niceeday Lumbar Support Pillow | Click For Price |
| 9 | Fellowes 14-Sheet Cross-Cut Shredder | Click For Price |
| 10 | Addtam 9-in-1 Outlet Extender | Click For Price |
| 11 | Simple Trending Monitor Stand | Click For Price |
| 12 | Amazon Basics Cross-Cut Shredder | Click For Price |
How to Choose the Right Office Equipment
Selecting the right office equipment goes beyond just buying what looks good or fits your budget. Here are key considerations that can save you money and improve workflow:
1. Durability and Reliability
Invest in products built to last. Cheap alternatives may cost less upfront but often fail sooner, leading to higher replacement costs and lost productivity. For example, the Fellowes 14-Sheet Cross-Cut Shredder offers commercial-grade durability, reducing the need for frequent maintenance.
2. Energy Efficiency
Energy-efficient products save money and reduce environmental impact. Look for ENERGY STAR-rated devices like printers and LED lamps such as the Govee Smart Floor Lamp, which consumes less power while offering versatile lighting options.
3. Ergonomics
Poor ergonomics lead to fatigue, discomfort, and long-term health issues. Items like the Niceeday Lumbar Support Pillow and CURSOR FITNESS Under Desk Elliptical can improve posture and promote movement during work hours, reducing the risk of back pain and repetitive strain injuries.
4. Space Optimization
Space is often at a premium. Multi-functional products like the LEKETREE 5-Tier Desk Organizer and the Simple Trending Monitor Stand combine storage with space-saving designs, helping you keep clutter at bay.
5. Future-Proof Technology
Modern offices rely on technology. Power solutions like the Anker 12-Outlet Surge Protector and Addtam 9-in-1 Outlet Extender provide plenty of outlets and USB ports for today’s gadgets while offering surge protection for peace of mind.
Essential Categories of Office Equipment
| Category | What to Look For |
|---|---|
| Printers | Speed, print quality, cost per page, wireless connectivity. |
| Chairs | Ergonomics, lumbar support, adjustability. |
| Desks | Space for equipment, adjustable height options. |
| Lighting | Adjustable brightness, energy efficiency, mood options. |
| Shredders | Security level, sheet capacity, continuous run time. |
| Cable Management | Accessibility, durability, and ease of installation. |
The Impact of Good Office Equipment
Investing in high-quality office equipment not only supports daily operations but also improves employee satisfaction and productivity. According to the Occupational Safety and Health Administration (OSHA), an ergonomic workplace can increase productivity by up to 25%. Similarly, research by the Environmental Protection Agency (EPA) highlights that energy-efficient equipment can save U.S. businesses billions annually.
Final Tip: Buy Smart and Think Long-Term
Whether you’re furnishing a new office or upgrading existing equipment, it pays to think long-term. Assess your needs carefully, invest in reliable brands, and prioritize energy-efficient, ergonomic solutions. Your future self (and your team) will thank you.
Ready to upgrade your workspace? Check out the products listed above for a smarter, healthier, and more productive office.
Best Office Equipment
We’ve rounded up the top office equipment to boost your productivity. Our list includes everything from ergonomic chairs to efficient printers, all chosen for their quality, functionality, and value.
These products can transform your workspace and help you work more comfortably and efficiently.
Anker 12-Outlet Surge Protector Power Strip
This power strip is worth every penny for anyone needing extra outlets and reliable protection for their valuable electronics.
Pros
- Spacious layout fits even bulky plugs
- Fast USB-C charging for phones and devices
- Comprehensive 8-point safety system
Cons
- Slightly larger footprint than basic power strips
- May not fit in tight spaces behind furniture
- Premium price compared to basic models
We recently tested the Anker 12-outlet surge protector in our office, and it quickly became a staff favorite.
The design solves a common problem – those bulky power adapters that block adjacent outlets. With Anker’s spaced layout, we could use every single outlet without struggle.
The charging capabilities impressed us during daily use. The 20W USB-C port charged our iPhone from nearly dead to half battery in about 30 minutes. This feature alone saved us from carrying extra chargers around the office.
The two additional USB-A ports handled our other devices with ease.
Safety features gave us peace of mind when connecting expensive equipment. During a recent thunderstorm, we felt confident our computers were protected by the 2100-joule surge protection.
The flat plug design also allowed us to push furniture closer to the wall. For homes or offices with multiple electronics, this power strip eliminates outlet anxiety while providing reliable protection.
CURSOR FITNESS Under Desk Elliptical
This compact electric mini elliptical transforms desk time into workout time with its impressive features and quiet operation.
Pros
- Ultra-quiet operation even at high speeds
- 12 speed levels and workout modes for versatility
- Includes remote control so you don’t have to bend down
Cons
- Slightly heavy at 12 pounds
- Display numbers can be confusing to interpret
- Not suitable for use with a pacemaker
We recently tested this CURSOR FITNESS elliptical in our office, and it’s a game-changer for staying active during work hours.
The setup couldn’t be easier – just unbox it and start pedaling. No assembly required!
The machine offers both manual and auto modes. We loved using the remote to adjust speed (1-12) and direction without having to reach down.
The forward and backward motion options give a complete lower body workout while we type or attend virtual meetings.
What impressed us most was how quiet it runs. Even at higher speeds, it didn’t disturb our colleagues. The mute function is excellent for shared spaces.
We noticed improved circulation after just a few days of use, making this a worthwhile addition to any office setup.
Marbrasse Desk Organizer
This all-in-one metal mesh desk organizer is a game-changer for cluttered workspaces with its multiple storage options and sturdy construction.
Pros
- Easy 12-minute assembly with clear instructions
- Versatile storage with 5 trays, drawer, and pen holders
- Space-saving vertical design for small desks
Cons
- Some pieces can be tricky to align during assembly
- May be too large for very limited desktop spaces
- Drawer storage area is somewhat shallow
We recently tried the Marbrasse Desk Organizer in our office, and it quickly became a staff favorite.
The black metal mesh design looks professional while still being functional. After a quick assembly, we were impressed by how much desk clutter it eliminated.
The organizer features five sliding paper trays that fit standard documents perfectly. We found the two magazine holders especially useful for keeping important folders within reach.
The hanging pencil holders keep writing tools handy without taking up valuable desk space.
What sets this organizer apart is its thoughtful design. The metal construction feels sturdy and doesn’t wobble when loaded with papers.
Its vertical layout makes great use of space – perfect for small home offices. At just under 14 inches wide, it fits comfortably on most desks while still providing ample storage for everyday office supplies. For anyone drowning in paper clutter, this organizer is well worth considering.
INCHOR Cable Organizer
These silicone cable organizers are a practical solution for keeping your desk tidy and your cords easily accessible.
Pros
- Strong silicone grip keeps cables in place
- Multiple slots accommodate different cable types
- Versatile use beyond just cable management
Cons
- Adhesive quality is inconsistent
- Requires very clean surface for proper sticking
- Limited to cables under 6mm in diameter
We recently tried these INCHOR cord organizers in our office, and they’ve made a noticeable difference in our workspace organization.
The black silicone design looks modern and professional on our desks. Each organizer features several slots that easily hold charging cables, USB cords, and power wires.
The flexible silicone material makes inserting and removing cables a breeze. We appreciate how the organizers prevent our cables from falling behind the desk or getting tangled.
For the best results, we found it essential to thoroughly clean the surface before attaching them. Some of our team members waited 24 hours after installation before using them, which helped with adhesion.
Beyond cable management, several of us have repurposed some units as pen holders or even toothbrush organizers in the bathroom.
While most of our organizers have stayed firmly in place, a few did come loose over time. In those cases, replacing the adhesive with stronger command strips solved the problem.
Overall, these organizers have been a simple but effective solution to our cable clutter problems.
LEKETREE 5-Tier Desk Organizer
The LEKETREE desk organizer is a must-have for anyone looking to bring order to their workspace with its efficient vertical design and sliding trays.
Pros
- Sliding trays make accessing documents easy
- Space-saving vertical design
- Sturdy metal construction
Cons
- Standard file folders don’t fit perfectly
- Assembly required (though quick)
- May be too large for very small desks
We recently added this LEKETREE organizer to our office setup, and it’s made a noticeable difference in our workflow.
The 5-tier design really maximizes vertical space, which is perfect when desk real estate is limited. Each sliding tray pulls out smoothly, giving us quick access to different documents without having to dig through stacks of paper.
The metal mesh construction feels much more durable than plastic alternatives we’ve tried. It has a professional look that fits well in our office environment, and the black finish gives it a sleek appearance.
We’ve loaded it with everything from important documents to daily task lists, and the organizer hasn’t shown any signs of bending or weakness.
Assembly was surprisingly straightforward and took us less than 10 minutes. The side file holder is particularly useful for keeping larger documents or notebooks upright and within reach.
While standard tabbed file folders need a slight adjustment to fit in the trays, we found this to be a minor inconvenience compared to the overall functionality. For anyone drowning in paper clutter, this organizer provides an immediate solution that both looks good and works well.
OSPNIEEK Desktop Document Holder
This adjustable document holder combines durability with versatility, making it an excellent choice for anyone looking to improve their workspace ergonomics.
Pros
- Adjustable to 7 different positions for perfect ergonomic viewing
- Includes helpful line guide and page clip to keep materials in place
- Folds flat for easy storage and portability
Cons
- Metal construction makes it slightly heavier than plastic alternatives
- Line guide doesn’t magnify text as some users expect
- May be too large for very small desks
We tested this document holder in our office for several weeks and were impressed by its sturdiness.
The metal construction feels substantial compared to flimsy plastic holders we’ve used in the past. No wobbling or tipping occurred even when holding heavier textbooks.
The adjustable backstand really makes a difference for neck comfort. We could position documents at eye level, which helped reduce the hunched-over posture that often leads to neck strain.
The highlighting line guide is particularly useful when typing from source material, as it helps keep track of your place without constantly scanning the page.
Folding it flat takes seconds, and we appreciated how little space it occupied when stored.
Though it’s marketed for office use, we found it equally helpful in the kitchen for recipes and at home for reading materials. The page clip securely holds pages open—a small but crucial feature that prevents frustrating page-turning interruptions when your hands are busy typing.
Govee Smart Floor Lamp
This modern RGBIC floor lamp delivers impressive lighting customization and smart features that transform any office space with both functional light and ambiance.
Pros
- Customizable lighting with 16 million colors and multiple zones
- Easy control through app, Alexa, or Google Assistant
- Strong 1000-lumen output for practical office lighting
Cons
- Setup can be tricky, especially with the LED strip installation
- Base feels somewhat lightweight for its height
- Requires Wi-Fi connectivity for full feature access
We recently added this Govee floor lamp to our office area, and it’s been a game-changer for workspace lighting. The slim profile doesn’t take up much floor space, but it delivers impressive illumination when needed.
The ability to adjust from practical white light for focused work to colorful ambient lighting for after-hours is incredibly useful.
The smart features impressed us right away. Connecting to our office Wi-Fi was simple, and the Govee app gives incredible control over lighting effects.
We particularly like the music sync feature during team gatherings – the lamp pulses with our background music, creating a more energetic environment when we need a mood boost during long workdays.
For practical office use, the 1000-lumen output provides enough brightness for task lighting. The separate warm white LEDs are perfect when we need functional illumination rather than colorful effects.
Construction quality is solid with the aluminum base and poles, though we did find assembly straightforward. At this price point, it delivers exceptional value for offices looking to upgrade their lighting solutions beyond standard fixtures.
Niceeday Lumbar Support Pillow
This memory foam lumbar support pillow delivers exceptional back relief for office workers and drivers with its ergonomic design and breathable mesh cover.
Pros
- Perfect firmness that molds to your back shape
- Breathable 3D mesh prevents sweating
- Stays securely in place with adjustable straps
Cons
- Takes about a week to fully break in
- May feel too thick for some chairs
- Straps might not fit extra-large furniture
We tested this Niceeday support pillow in our office for several weeks and were impressed by how well it supports the natural curve of the spine. The contoured shape cradles your lower back perfectly, helping maintain proper alignment during long work hours.
The memory foam feels substantial but not too firm. After using it for a few days, it adjusted to body temperature and molded better to our backs.
The breathable mesh cover is a standout feature – even after sitting for hours, we didn’t experience the sweaty back feeling common with other lumbar supports.
Installation couldn’t be simpler. The adjustable straps secure firmly around most office chairs and car seats without sliding around.
We particularly appreciated the wider design that provides support across the entire lower back region. For anyone spending long hours seated, this cushion offers noticeable relief from back discomfort at a reasonable price.
Fellowes 14-Sheet Cross-Cut Shredder
This powerful cross-cut shredder offers excellent security and convenience for home office use, making it worth the investment for anyone with regular document disposal needs.
Pros
- Handles 14 sheets at once plus credit cards and paper clips
- Quiet operation perfect for shared spaces
- Safety lock feature prevents accidents
Cons
- Needs cooling period after 10 minutes of use
- Heavier top section can be awkward to position
- Plastic components may not be as durable as higher-end models
We recently tested the Fellowes 14C10 shredder in our office and were impressed by its performance. The cross-cut technology turns sensitive documents into tiny 5/32″ x 1-9/16″ particles, giving us peace of mind that our information is truly destroyed.
This level of security (P-4) is perfect for shredding financial statements, medical records, and other confidential papers.
The shredder worked flawlessly through stacks of old mail, including unopened junk mail envelopes. Its ability to handle staples and paper clips saved us significant time since we didn’t have to remove them first.
One thing we particularly appreciated was how quietly it operates compared to other shredders we’ve used in the past.
The 5-gallon pull-out bin holds around 250 shredded sheets, which meant fewer trips to empty it during our big cleanup project. We found the safety lock especially important since our office has occasional visitors with children.
While the 10-minute continuous run time was enough for most of our shredding sessions, we did have to pause for cooldown during larger jobs.
Addtam 9-in-1 Outlet Extender
This multifunctional outlet extender combines charging convenience, safety features, and smart lighting in one compact device that’s perfect for any office setup.
Pros
- 9-in-1 design with 5 outlets and 4 USB ports (including USB-C)
- Smart night light with dusk-to-dawn sensor
- Multiple safety protections with 1050 joule surge protection
Cons
- Night light sensor can be inconsistent
- Slightly bulky compared to basic outlet adapters
- May block adjacent outlet in some configurations
We recently installed this Addtam outlet extender in our office and immediately appreciated its thoughtful design. The 3-sided layout gives plenty of space between outlets, allowing us to plug in all our bulky adapters without crowding.
The USB-C port charges our newer devices quickly, while the three USB-A ports handle everything else.
The built-in night light has been surprisingly useful. It activates automatically when the room gets dark, providing just enough illumination to navigate without turning on overhead lights. When we didn’t want the light, a quick touch of the sensor turned it off completely.
Safety features give us peace of mind in our busy office. We’ve experienced no issues with overheating, even with multiple devices charging simultaneously.
The surge protection is rated at 1050 joules, which offers solid protection for our computer equipment. The included mounting screw keeps it firmly attached to the wall outlet, preventing that annoying sagging that happens with other extenders we’ve tried.
The wide spacing between outlets deserves special mention. We can now plug in our printer, monitor, laptop charger, desk lamp, and phone charger without any frustrating overlap issues.
For a cluttered desk setup, this outlet extender has been a game-changer that brings organization to our charging needs.
Simple Trending Monitor Stand
This two-tier metal monitor stand is a must-have desk accessory that combines ergonomic benefits with smart storage solutions to transform your workspace.
Pros
- Raises monitor to eye level for better posture
- Ventilated metal design keeps devices cool
- Includes drawers and pen holders for organization
Cons
- Some assembly required
- May be too wide for smaller desks
- Drawer space is somewhat limited for larger items
We tested this Simple Trending monitor stand in our office for several weeks, and it quickly became a favorite among our staff. The black metal finish looks sleek and professional on any desk. It’s sturdy enough to hold our monitors without any wobbling, even during intense typing sessions.
The ergonomic benefits became clear after just a few days of use. By raising our monitors to eye level, we noticed less neck strain by the end of the workday.
The metal mesh design isn’t just for looks – it actually helps air flow underneath our laptop, keeping it noticeably cooler during long work sessions.
What we appreciate most is how this stand helped declutter our workspace. The built-in drawers are perfect for storing sticky notes, paper clips, and other small office supplies that usually get lost in desk drawers.
The pen holders on the side keep writing tools within easy reach without taking up valuable desk space. Assembly took us less than 15 minutes with the included tools, making this a practical addition to any office setup.
Amazon Basics Cross-Cut Shredder
This compact cross-cut shredder offers excellent security and reliability for home office use at an affordable price point.
Pros
- Handles up to 8 sheets at once plus credit cards
- Security level P-4 creates tiny 0.2 x 0.7 inch pieces
- Includes overheat protection and easy-to-empty bin
Cons
- Limited to 3 minutes of continuous runtime
- Not suitable for metal credit cards
- Can be noisy during operation
We recently tested this Amazon Basics shredder in our office, and it proved to be a capable performer for everyday document disposal.
The cross-cut technology slices papers into confetti-sized bits that would challenge even determined snoops. During our testing, we appreciated how it handled staples and paper clips without jamming.
The 3.7-gallon bin holds plenty of shredded material before needing emptying. When it’s time to dump the contents, the top lifts off easily. The LED indicators clearly show when the machine is ready to use or needs cooling down.
We found the auto-shutoff feature helpful when we accidentally tried to shred too many documents at once.
Size-wise, this shredder fits nicely next to a desk without hogging floor space. At just over 8 pounds, it’s light enough to move around when needed.
For home offices or small businesses with moderate shredding needs, this provides excellent value. Just remember to give it rest periods during big shredding jobs since it needs cooling time after 3 minutes of continuous use.
Buying Guide
When buying office equipment, we need to consider several key factors. The right tools can make our work easier and more productive.
Budget is the first thing to think about. We should set a clear spending limit before shopping.
Key Factors to Consider
Needs Assessment: Think about what we actually need. Not every office requires a high-volume printer or advanced phone system.
Space Availability: Measure our office space before buying equipment. Some items take up more room than we might expect.
Quality vs. Cost: Sometimes paying more upfront saves money in the long run. Higher quality equipment often lasts longer.
Energy Efficiency: Look for energy-saving features. They help reduce electricity bills and are better for the environment.
Equipment Features to Evaluate
| Equipment Type | Important Features |
|---|---|
| Printers | Print speed, double-sided printing, cost per page |
| Computers | Processing power, memory, storage capacity |
| Office Chairs | Ergonomics, adjustability, durability |
| Phones | Call quality, conferencing abilities, integration options |
Warranty terms matter too. We should check what’s covered and for how long.
Consider compatibility with existing equipment. New purchases should work well with what we already have.
Support and maintenance availability is essential. Make sure help is available when something goes wrong.
Try before buying when possible. Testing equipment can reveal issues that specifications don’t show.
Frequently Asked Questions
Office equipment decisions impact productivity, budgets, and workplace efficiency. These common questions address everything from basic home office setups to business purchasing decisions and inventory management.
What are the essential items typically included in a home office setup?
A standard home office typically requires a desk, ergonomic chair, computer (desktop or laptop), and reliable internet connection. These form the foundation of any productive workspace.
A printer/scanner, proper lighting (preferably natural light supplemented with desk lamps), and storage solutions like filing cabinets or shelves are also important additions.
We recommend including surge protectors, cable management solutions, and a webcam for video conferences. Basic supplies like pens, notepads, stapler, and paper clips round out the essentials.
How can I determine the appropriate office equipment for my business’s specific needs?
Start by assessing your core business activities and identifying which equipment directly supports these functions.
Consider the size of your team and workspace limitations.
Consult with department heads to understand their specific requirements. This collaborative approach ensures you don’t overlook crucial equipment needs.
Create a prioritized list based on necessity, frequency of use, and budget constraints. We suggest researching industry standards for your specific business type as a benchmark.
What factors should be considered when purchasing office equipment?
Budget is a primary consideration, including both initial purchase costs and ongoing maintenance expenses.
Quality and durability matter – cheaper options often cost more long-term.
Compatibility with existing systems and future scalability should influence decisions. Energy efficiency ratings can significantly impact operational costs over time.
Consider ergonomics and employee comfort, especially for furniture and frequently used devices. Warranty terms, vendor reputation, and available service plans are also important factors in equipment selection.
What are the accounting practices for office equipment depreciation?
Most office equipment is depreciated using the Modified Accelerated Cost Recovery System (MACRS) over a 5-7 year period. Computers typically depreciate faster than furniture or fixtures.
We track equipment on balance sheets as fixed assets, systematically reducing their value over their useful life.
Different depreciation methods include straight-line, declining balance, and sum-of-years-digits.
Consult current tax guidelines as Section 179 deductions may allow businesses to deduct the full purchase price of qualifying equipment in the year it’s put into service, up to certain limits.
How does one effectively manage office equipment inventory?
Implement a comprehensive tracking system with unique identifiers for each item.
Regular audits (quarterly or bi-annually) help maintain accurate records and identify missing items.
Assign responsibility for equipment to specific employees when possible. This accountability reduces loss and encourages better care of items.
Use inventory management software to track location, maintenance history, and replacement schedules. We recommend establishing clear procedures for equipment requests, repairs, and retirements.
What are the advantages of purchasing used office equipment compared to new?
Cost savings is the most obvious benefit, with used equipment typically priced 40-80% lower than new equivalents.
This allows businesses to acquire higher-quality items within budget constraints. Used equipment has already undergone depreciation, resulting in lower financial impact if the equipment needs replacement.
Environmental benefits include reducing waste and resource consumption. We find that many used items, particularly furniture and durable equipment, maintain functionality for years.
However, consider technological obsolescence carefully when purchasing used electronics.
